Have you ever taken a look around at your workplace? If you are an observant person, you must have noticed certain people completing their task with great ease, before the stipulated time, while some struggle laboriously with the same. You may have thought that it probably has to do with the abilities of a particular person. Although it does hint at a person's capability, it does not mean that the others do not have skills. The thing missing out in them is the ability to manage time. This is important for those who wish to have a balanced professional and personal life. Time management is all about being more productive at work, while keeping stress at bay. Slogging for long hours does not always indicate towards a hardworking employee. An employer would then need to check if the particular person is unable to manage his/her time well enough to complete the task within the given hours. If you are often caught in this trap of being unable to manage your tasks well, no matter how hard you try, read some of the tips given below to ensure efficient management of time.
Get Your Priorities Right
Think about the set tasks for the day. You would then need to know how much time should be allotted to a particular task. Focus your energy on the important tasks first. Is there a particular time of the day when you feel most productive? If your thinking powers are particularly sharp in the morning hours, try to finish your important tasks during that period. You can use the rest of time to finish the seemingly small tasks later.
Set Clear Goals
Setting goals for the week, or even a day, would help you in managing the time more effectively. Distribute the work effectively, decide the target you wish to achieve, and manage your team well to get the desired results. Make short-term goals so that you can achieve your targets with ease. This is also indicative of your personal life.
Maintain a Planner/Diary
Even though it may seem a little cumbersome, maintaining a diary helps you know how to plan your day. Make a to-do list to organize things, mark all the important tasks for the day, and include some time for your personal life as well.
Keep Some Extra Time on Hand
Time management is all about dividing your work schedule. However, there would be certain hitches along the way. Sudden meetings, or additional time spent on a particular project may require you to change your schedule. You must be aware of these situations, and add more time to particular tasks in advance, to have some extra time on hand. In this manner, even if there were any unexpected delays, you would still be left with a comfortable amount of time for other tasks.
Learn to Say No!
When you are delegating your tasks, and if you really can't fit things in your schedule, learn to say no. There is a major difference between realistic goals and the completely impractical ones. Find out another alternative in that case. Every problem has its solution, and you won't be able to solve it alone, so learn to refuse whenever required.
Avoid Procrastination of Tasks
Procrastinators end up working more than required, and often end up feeling stressed about work. Avoiding work so that you can do it later is not a wise idea. Know the reasons why you are avoiding a particular task. It would be wiser to finish particular tasks beforehand, rather than keeping them piled up for the month end.
Have Focus and a Vision
Know about your goals, and maintain your focus on the important tasks. Many times, people often waste precious time on tasks which are not really important for a particular project. A clear focus would help you attain your objective. Envisioning plans would give you the right direction for the same.
Always Keep Time for Yourself
To be energetic at work, you need to plan for your hobbies, or other rejuvenating activities. Going for a dance class, or exercising at the gym would give you a chance to feel geared up the next working day. Explore a new place during the weekend. Plan some time for yourself in between meetings; this is absolutely necessary if you are aiming to finish all the tasks on time.
It is very necessary for a person to be aware of the importance of time, and be more organized at work. The above tips and techniques are bound to help you manage your work in the most effective manner.